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For landlords and property managers

Rent cheque tracking, from the photo to the cleared cheque

Photograph a stack of rent cheques: each one becomes a draft, a person confirms it, and the whole series sits in the cheque register with its status, from handed over to cleared.

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Office CRM: a series of four rent cheques, two cleared, one bounced with a deadline and reminders, one still in custody, sample data.
  1. Status of every cheque
  2. Bounced: deadline and reminder
  3. Reminder before the date
Sample data

How it works

Every cheque, step by step

  1. A series from photos

    One to twelve cheques per tenancy are read from photos. A person confirms each one before it counts.

  2. Reminder before the date

    If your office switches it on, the tenant gets one reminder before the cheque date, by WhatsApp or email, only with consent.

  3. Bounced cheque

    A bounced cheque creates a top-priority task with a deadline, books the payment back and prepares a note to the landlord and a first reminder to the tenant.

  4. Arrears and instalment plans Coming soon

    Overdue rent with an instalment plan, reminders by stage and an evidence pack, each step released by your team.

  5. Direct debit and digital payments Coming soon

    Direct debit mandates and flexible rent payments through your office's bank or payment partner, with their status on the tenancy.

What stays with you

  • Zolia records status and evidence; it never moves money.
  • Reminders use fixed texts without fees or threats. Tenants can unsubscribe at any time.
  • Steps after the deadline of a bounced cheque need approval.

Questions and answers

How are the cheques read?

From photos, by text recognition. Each cheque is a draft until a person confirms it, and a warning shows if the total does not match the rent.

What happens when a cheque bounces?

A top-priority task with a deadline, the payment booked back, a note to the landlord and a first reminder to the tenant, prepared for your team.

Is the security deposit tracked?

Yes. The deposit card records amount, form and holder. At the end of the tenancy, a task reminds you to return it, and the return closes with a receipt.

Does the software collect rent?

No. It records the status of every cheque and payment; the money stays with the landlord, your office and the bank.

Zolia AI does the work. You approve what goes out.

Join the waitlist and we will let you know when Zolia opens.

Join the waitlist